The Institute for Business Technology designated “National Clean Out Your Computer Day” in 2000 (celebrated this year on February 11) to encourage people to set aside time to remove outdated or unwanted files and to organize your folders and desktop.
Of course, it’s no secret that technology today isn’t the same as it was in 2000. There’s more risk and danger posed to your company’s data, but there are also new opportunities and efficiencies because of technology advancements.
So, what does it actually mean to “clean out your computer” in today’s technology environment? We’ve put together a list of our best tips and advice for how you can make the most out of National Clean Out Your Computer Day, 21 years after it originated.
1.Review Unwanted Programs
Most people probably associate National Clean Out Your Computer Day with deleting old files and organizing folders.
While it may have been true in the past, it’s now a common misconception that having too many files or documents will bog down your computer and cause it to run slowly.
When it comes to the performance of modern-day computers, it’s unlikely that having too many files will actually hinder the performance of your computer, unless you’re holding virus-infected items. If your computer is running slowly, it’s more than likely due to unwanted programs running in the background.
That’s why National Clean Out Your Computer Day provides a great opportunity to set aside time to review your current programs and platforms to see what’s working for you and what isn’t.
We recommend removing any unwanted or out-of-date programs, like accounting or business software that no longer meets your needs, and replacing it with a cloud-hosted solution, or perhaps a Software as a Service (SaaS) solution.
Today, there are many software options available with a variety of features and capabilities. Now’s the time to explore options and select the right software solution to help your business operate at maximum efficiency.
2. Think Proactively, Not Reactively
A “clean” computer is a safe computer.
Use National Clean Out Your Computer Day to consider your business’s approach to technology and cybersecurity threats. When a threat comes knocking at your door, do you have a plan? If your systems were compromised or your client and employee data was stolen, what would you do? Would you be left with a costly mess?
We always say that it’s not “if” a threat will happen, but it’s “when” a threat will take place. Hackers are proactively seeking out ways to get their hands on your sensitive information and records, so a reactive approach is no match to their schemes.
Does your company have a plan in place to prevent malware, phishing, DDoS attacks and other breaches? If not, consider developing a plan that includes proactive measures to prevent cybersecurity attacks from occurring, along with appropriate reactive measures should a hacker still break through.
3. Ditch the Hassle and Expense of Nightly Backups
Perhaps 10 – 20 years ago, you may have heard that once you get your computer cleaned up, it’s important to have your business files, employee information and other data backed up.
It’s 2021, and businesses need automatic and cost-effective solutions to keep their data safe and secure. That’s why so many businesses are moving to the cloud to store and back up their data.
By switching to the cloud, businesses can take advantage of robust backup solutions and protect important files, which means they no longer have to worry about losing mission-critical data because of a computer crashing or a natural disaster.
If you’re not already utilizing the cloud for data storage or if you haven’t moved your existing financial or accounting software to the cloud, then consider doing so on National Clean Out Your Computer Day.
Take Full Advantage of National Clean Out Your Computer Day
The act of cleaning out your computer has changed over the span of two decades, but that’s only because our society’s technology advancements have become much more complex, which means businesses have become much more efficient.
If your company’s technology is struggling to keep up with the times, and if your company is still holding on to outdated hardware or you have software that no longer meets your needs and bogs down your processes, Warren Averett Technology Group can help.
If you’ve found these tips thought provoking, but you aren’t quite sure where to get started with cleaning out your computer or creating a solid technology strategy for your business, reach out to your Warren Averett Technology Group Advisor or ask a member of our team to reach out to you.